Contract management

Purchase contracts, rental contracts, leasing contracts, service contracts, outsourcing contracts, work contracts, etc. – managing contracts in a company is an important task. Termination or extension deadlines may not be missed since this could have incalculable consequences such as extra costs, delivery bottlenecks, production failures, etc. HABEL automates this job professionally and reliably. All authorized personnel can inform themselves at any time about the contents of the contract, and the termination and extension deadlines. HABEL has a specific authorization structure that can be flexibly set up. Depending on the contract information, authorization can be assigned to users or groups.

To optimally manage contracts, HABEL offers a comprehensive portfolio that was developed from experience (integration of all departments, different types of contracts) and includes important features of contracts. HABEL checks if all the content of the contract has been entered in the provided fields so that the contracts can be correctly managed. In addition to entering fixed due dates within the contract, rolling deadlines are also possible. Rolling deadlines are common especially for maintenance and service contracts since these have termination deadlines that are automatically extended if they are not terminated. The termination deadlines must be recalculated, which HABEL performs automatically and adds as criteria. A message is sent to the responsible employee in a timely manner. The notification time about a pending deadline can be defined such that an e-mail is sent to the employee with all the important contract information three weeks before the contract’s termination date, and the contract is sent as an attachment. The message can automatically be sent to external e-mail recipients who are involved with the contract. Terminated or expired contracts are identified as non-active contracts; however, they can still be accessed which provides a useful overview of the contracts, and can be particularly helpful with regard to warranty issues.

Contract management by HABEL is an innovative tool for more secure and efficient organization within the company. It is one component of a well-thought-out, highly-powerful document management system that HABEL employs to control and manage document processing.